Executive Administrative Assistant - Chicago, IL (Hybrid)
Date Opened: Apr 26, 2024
Location: Chicago, IL, US
Company: Allstate Insurance Company
The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.
You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive diversity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.
Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection.
We are the Good Hands. We don’t follow the trends. We set them.
Job Summary:
The Executive Administrative Assistant is accountable for broad-based, cross-functional operations support for the Business Law & Compliance Department. This role serves dual functions, providing both direct operations support to an assigned functional team for specific needs, as well as providing administrative support to the Senior Vice President (SVP) for common needs. The Executive Administrative Assistant must work to enable and empower the key functions of the department, which provides legal support for emerging high-risk areas.
Key Responsibilities:
- Support the SVP with extensive calendar management, correspondences, travel, expenses, and other duties. In addition, support other team leaders with administrative responsibilities related to travel, team meetings and events, and other ad hoc initiatives.
- Monitor and ensure accuracy of leadership calendar of key deliverables.
- Coordinate and schedule meetings and events, prepare and obtain materials, and organize post-meeting tasks.
- Collaborate with internal staff and business partners on leadership communications and objectives.
- Maintain library resources and computer-related inventory and procure and distribute materials as needed.
- Provide support on special projects as needed.
Supervisory Responsibilities:
Education and Experience:
- 4 year Bachelor’s Degree (Preferred).
- 2-4 years experience working in an Executive Administrative/Administrative role (Preferred).
- In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
Certificates, Licenses, Registrations:
- No Certification, License or Registration is required for the job.
Functional Skills:
- Advanced computer skills including MS Office suite, Adobe Professional, Zoom, and other web-based applications.
- Advanced calendar management experience.
- Ability to anticipate needs before they arise and be proactive in a fast-paced environment.
- Always demonstrates sound judgement and exercises discretion.
- Resourceful self-starter who maintains a sense of urgency, knows how to multi-task, and can adapt quickly.
- Effectively tackles diverse tasks and is efficient in navigating dynamic work environment.
- Ability to reconcile expense reports.
- Intermediate general researching, and advanced proofreading formatting skills.
- Highly organized and detail-oriented with proven track record to identify, prioritize, and solve problems effectively.
- Strong verbal and written communication and customer service skills.
- Ability to work in a hybrid work office environment, consisting of least 2 days per week (or as needed) in our Chicago, IL location.
Notes:
Compensation offered for this role is $50,000,00 - $80,000.00 per year and is based on experience and qualifications.
The candidate(s) offered this position will be required to submit to a background investigation
Good Hands. Greater Together. ℠
As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy. For a full description of Allstate’s benefits, visit https://www.allstate.jobs/benefits/
Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.
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Allstate generally does not sponsor individuals for employment-based visas for this position.
Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.
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Nearest Major Market: Chicago